Terms of service

This English version is provided for convenience. In case of any discrepancy, the Polish version prevails.

§ 1. Provider and contact

1. The StripBoard service is provided by Jakub Mączka, running a business under the name Jakub Mączka Production (Omka Production), al. Jana Pawła II 27, 00-867 Warsaw, Poland, registered in CEIDG, tax ID (NIP) 7671628404, REGON 380683088 (the Provider).
2. Contact: email kontakt@stripboard.pro or by post to the address in section 1.
3. kontakt@stripboard.pro is the point of contact for users, Member State authorities and the European Commission under Articles 11 and 12 of Regulation (EU) 2022/2065 (Digital Services Act). We correspond in Polish and English.

§ 2. Definitions

1. Service website: stripboard.pro together with the web application app.stripboard.pro, including when installed on a device as a web app (PWA).
2. Service: making available on the Service website the tools for planning and organising film, commercial and similar productions described in § 3.
3. User: a natural person who has created an Account, acting on their own behalf or on behalf of a Customer.
4. Customer: a natural person, legal person or organisational unit that has concluded an agreement with the Provider for the Service. If the User does not act on behalf of another entity, the User is the Customer.
5. Consumer: a Customer who is a consumer within the meaning of Article 22¹ of the Polish Civil Code.
6. Sole trader with consumer rights: a Customer who is a natural person and concludes an agreement directly related to their business, where the agreement is not of a professional nature for them, in particular in view of the business activity disclosed in CEIDG.
7. Account: a User's individual access to the application, protected by an email address and password.
8. Organisation: a workspace in the application to which projects belong. Each User receives a personal organisation on sign-up and may create team organisations and belong to other people's organisations.
9. Organisation owner: a User with the owner role in a given Organisation.
10. Customer Content: data and files entered into the Service by an Organisation's Users, in particular projects, shooting schedules, call sheets, crew and cast lists, transport plans, production materials, photos and documents.
11. Testing period: the period before paid plans are launched, during which the Service is free of charge.

§ 3. Scope of the Service

1. As part of the Service, Users may in particular:

• create projects and shooting days and keep a production calendar with .ics export;
• import materials (PDF, DOCX, XLSX, images) into the project library;
• build a shooting schedule (shoot order) with automatic time calculation and parallel activities;
• customise documents and export them to PDF;
• export and import a project file;
• manage call sheets, crew lists, casting and cast, transport plans, production materials, covers and day packages (Production module, Premium plan);
• share a single project with other Users as an editor or view-only (Premium plan);
• search for location addresses and fetch weather forecasts for locations.

2. Address search and weather forecasts are provided through the suppliers listed in the Privacy Policy and are for guidance only. The "Open in Google Maps" and "Navigate" links and QR codes in documents lead to Google services, which Users use on Google's terms.
3. The Provider may develop and change the Service's features, in particular during the Testing period.

§ 4. Technical requirements and risks

1. To use the Service you need a device with internet access, a current version of Chrome, Safari, Edge or Firefox with JavaScript and cookies enabled, and an active email address.
2. The application stores information needed for it to work in the browser (session, selected organisation, language, view settings), as described in the Cookies notice.
3. Using online services involves risks, in particular password theft, malware and messages impersonating the Service. The Provider never asks for your password by email. Use a strong password you do not use elsewhere and do not share your Account.

§ 5. Account

1. The agreement for an Account is concluded when the Account is created and the email address is confirmed. Acceptance of these Terms, including the Data Processing Agreement (Annex 1), is required.
2. An Account may be created by a person who is at least 18 years old and has full legal capacity.
3. The User provides true information and is responsible for keeping the password confidential, and promptly informs the Provider of any suspected unauthorised access.
4. The Organisation owner decides who belongs to the Organisation and with which role. Roles determine who can read, edit and delete data.
5. The Account agreement is concluded for an indefinite period. The User may terminate it at any time by requesting deletion of the Account by email to kontakt@stripboard.pro from the address linked to the Account. The Provider deletes the Account within 14 days of the request.
6. If the User is the only owner of an Organisation that has other members, the User should transfer the owner role to another member before deleting the Account. Otherwise, the Provider informs the other members and deletes the Organisation after 30 days, during which projects can be exported.

§ 6. Testing period and paid plans

1. During the Testing period the Service, including Premium features, is free of charge. The Provider may grant access to Premium features to selected Users.
2. During the Testing period the Service may contain errors and its features may change. The Provider takes care that Customer Content is not lost and makes backups as described in Annex 1.
3. The prices of the Standard, Premium and Company plans shown on stripboard.pro are for information only. During the Testing period no paid agreement can be concluded through the Service and no one will be charged.
4. Before paid plans are launched, the Provider will add rules on payment, renewal, cancellation and withdrawal to these Terms under § 13. Paid plans will require a separate agreement; no one will be obliged to buy one.
5. After the Testing period, projects of Users without a paid plan will remain available at least for reading and export.
6. The terms of the Company plan are agreed individually in a separate agreement.

§ 7. Acceptable use and illegal content

1. Users may not:

• enter illegal content or content infringing personal rights or copyright of third parties;
• upload malware or attempt to access data of other Organisations;
• load the Service in a way that hinders its use by other Users, including automated data collection;
• share their Account with third parties.

2. Anyone may report content they consider illegal to kontakt@stripboard.pro. The notice should include an explanation, an indication of the content (project, document, location), the name and email of the person reporting, and a statement that the notice is made in good faith.
3. The Provider handles notices promptly and informs the person reporting of the decision and of the possibility to appeal. If the Provider restricts content or an Account, it gives the User a statement of reasons. Decisions can be appealed by email within 14 days; the Provider decides on appeals within 14 days.
4. The Provider may block an Account or terminate the agreement without notice if the User seriously breaches section 1, after an unsuccessful request to stop, unless the breach requires immediate action.

§ 8. Customer Content and personal data

1. Customer Content belongs to the Customer or to persons who granted the Customer rights to it. The Customer grants the Provider a non-exclusive, free licence to store, copy and display Customer Content solely to the extent needed to provide the Service, for the term of the agreement.
2. The Provider does not use Customer Content for its own purposes, in particular for marketing analytics or for training artificial intelligence models.
3. The Customer is responsible for having a legal basis for entering personal data of crew, cast and other persons into the Service and for informing those persons.
4. For personal data in Customer Content, the Provider is the processor and the Customer is the controller. Annex 1 (Data Processing Agreement) sets out the rules, including the rules on health information.
5. The Provider processes Users' personal data (Account, correspondence) as controller, as described in the Privacy Policy.
6. The Customer may export projects at any time as a project file and PDF documents.

§ 9. Availability and liability

1. The Provider takes care of the Service's continuity but does not guarantee uninterrupted availability. Longer maintenance is announced in advance in the application.
2. Towards Customers who are neither Consumers nor Sole traders with consumer rights, the Provider is not liable for lost profits, and its total liability is limited to the fees paid by the Customer in the last 12 months. These limits do not apply to damage caused intentionally.
3. Towards Consumers and Sole traders with consumer rights, the Provider's liability follows from the law and is not limited by these Terms.
4. The Provider is not liable for production decisions made on the basis of documents prepared in the Service, or for third-party data (weather forecasts, address suggestions, sunrise and sunset times), which is for guidance only.

§ 10. Complaints and conformity

1. Complaints can be submitted by email to kontakt@stripboard.pro or by post. Describe the problem and give the Account email address.
2. The Provider responds to complaints within 14 days of receipt.
3. Consumers and Sole traders with consumer rights have the rights relating to non-conformity of a digital service set out in Chapter 5b of the Polish Consumer Rights Act.

§ 11. Right of withdrawal

1. Consumers and Sole traders with consumer rights may withdraw from the Account agreement within 14 days of its conclusion, without giving a reason and at no cost, by sending a statement by email to kontakt@stripboard.pro or by post; the model form on the "Withdrawal and complaints" page may be used.
2. The Provider confirms receipt of the statement and deletes the Account within 14 days.
3. Withdrawal rules for paid agreements will be set before paid plans are launched (§ 6.4).

§ 12. Termination by the Provider

1. The Provider may terminate the Account agreement with 30 days' notice for important reasons, in particular discontinuation of the Service, by informing the User by email.
2. During the notice period the User may export projects.

§ 13. Changes to the Terms

1. The Provider may change these Terms for important reasons: changes in law, changes in the scope of the Service (including the launch of paid plans), changes of suppliers or security reasons.
2. The Provider informs Users of changes by email and in the application at least 14 days before they take effect. A User who does not accept the changes may terminate the agreement before that date, effective on the date the changes take effect.

§ 14. Final provisions

1. These Terms are available free of charge on stripboard.pro in a form that allows downloading and saving.
2. Polish law applies. This choice of law does not deprive a Consumer of protection under mandatory provisions of the law of their country of habitual residence.
3. Consumers may use out-of-court dispute resolution, in particular the assistance of municipal or district consumer ombudsmen in Poland or the Trade Inspection.
4. Disputes with Customers who are neither Consumers nor Sole traders with consumer rights are resolved by the court competent for the Provider's registered address.
5. Annex 1 to these Terms is the Data Processing Agreement, available on stripboard.pro.